A M Water Services Ltd — Integrated Management System

SOP 3.3 Management of Legal & Other Requirements

Issue 3 | 1 May 2026
Document ReferenceSOP_3.3
Issue Number3
Issue Date01/05/2026
Next Review01/05/2027
Approved ByAaron Mason, Director
Controlled ByAaron / Leanne Mason · Sean Ashton

Management of Legal & Other Requirements

ISO 14001:2015 Clauses 6.1.3 & 9.1.2 · ISO 45001:2018 Clauses 6.1.3 & 9.1.2 — Compliance obligations and evaluation of compliance

Procedure overview
A M Water Services maintains the Legal & Compliance Register (APP_10) covering all health, safety, environmental and quality legislation, ISO/BSI standards and water-industry requirements that apply to AMWS activities, products and services. The register is reviewed at minimum bi-annually by the HSQE Consultant; in practice it is reviewed more frequently through the routine HSQE compliance cycle (weekly Director / HSQE compliance calls, monthly Onyx site visits) and on an event-driven basis whenever a regulator publishes an update, a client raises a new requirement, or an Onyx legislation alert lands. Where a change is identified the impact on operations and the management system is assessed, risk assessments are re-evaluated, the register is updated, and the change is communicated through SOP 2.2 — including toolbox talks where the change affects field operations. Records are retained per SOP 4.7.

Management of Legal & Other Requirements — Process Flow

HSQE Consultant
Sean Ashton (Onyx Operations)
Identify & Establish
Identify health, safety, environmental and quality legislation, ISO / BSI and water-industry requirements applicable to AMWS activities, products and services
Establish / maintain register of applicable legislation and other requirements
APP_10 Legal & Compliance Register
HSQE Consultant & Directors
Sean Ashton
Aaron / Leanne Mason
Monitor & Re-evaluate
Review status of relevant regulations at least bi-annually; consider input from clients and external consultations
Changes to regulations or standards?
No
End of cycle — record review at Management Review
Yes
Obtain details of change; assess impact on operations and the MS; re-evaluate affected risk assessments and control measures
Introduce changes to the management system resulting from the re-evaluation (procedures, RAMS, COSHH, training)
Site Supervisor & HSQE Consultant
Jason May (Supervisor)
Sean Ashton
Update & Communicate
Update the Legal & Compliance Register with the new requirement, applicable date and AMWS response
APP_10 Legal & Compliance Register
Communicate the change to site by bulletin, email, briefing or update note
SOP 2.2 Communication & Consultation
Where the change affects field operations, deliver awareness instruction by toolbox talk and record per SOP 2.2
Retain records of the review, the change, and all communications issued
SOP 4.7 Control of Records
Process / Activity
Decision Point
Document / Cross-reference
No Change Required
Action Required
Sources of legislation review
The bi-annual review of APP_10 draws on, but is not limited to: HSE (Health and Safety Executive) bulletins and prosecution reports; Defra and Environment Agency guidance; Water UK industry briefings; British Water updates; BSI standards updates (ISO 9001:2015, ISO 14001:2015 with the 2026 transition in scope, ISO 45001:2018); legislation tracking via Croner-i, SHP and equivalent trade publications; client legal/contract requirements (water companies including Anglian, Severn Trent, Thames, Yorkshire); and Onyx Operations briefings delivered through the weekly compliance calls. A change is "significant" and triggers a toolbox talk if it changes how field operations are performed, requires new PPE, alters a permit-to-work threshold, or changes a notification timescale (RIDDOR, environmental incident).