Management of Change

ISO 9001:2015 Clause 6.3 · ISO 14001:2015 Clause 8.1 · ISO 45001:2018 Clause 8.1.3 — Planning of changes; management of change

Procedure overview

A M Water Services manages changes to organisational structure, the management system, planned activities or contract requirements through a stop-and-assess gate before implementation. The Directors identify the proposed change and consider its purpose, potential consequences, integrity of the management system, resource availability and allocation of responsibilities. The HSQE Consultant assesses the risk of the change to determine whether the impact is significant. Significant changes trigger a stop on the affected activity until: control measures are agreed to reduce all risks ALARP; designs, schedules, construction methodology or RAMS are amended; the changes are briefed to all affected staff; and the changes are implemented. Effectiveness of the controls is then monitored, the impact on the business management system is reviewed, and the BMS is updated. Records of changes and their treatment are retained per SOP 4.7.

Management of Change — Process Flow

Directors & HSQE Consultant

Aaron Mason (MD)
Leanne Mason (Director)
Sean Ashton

Identify & Assess

Identify proposed change — organisational structure, MS, planned activity, or contract-driven requirement

Consider: purpose of change, potential consequences, integrity of MS, resource availability, allocation of responsibilities

Assess risk of proposed change to determine potential impact

Proposed change significant?

Continue activity; log change at next Management Review

Yes

Stop activity / project pending controlled re-start

Directors & Designers

Aaron Mason (MD)
Internal or client design team

Plan Controls & Re-design

Discuss, identify and agree control measures to reduce all risks As Low As Reasonably Practicable (ALARP)

Where relevant, review, amend and re-issue design(s)

Where relevant, review and amend costs, schedules, construction methodology and / or RAMS (per SOP 5.1)

Site Supervisor & Operatives

Jason May (Supervisor)
Team Leaders · Operatives

Brief, Implement & Monitor

Brief out necessary control measures, revised design(s), schedule, construction methodology and / or RAMS

Implement control measures to reduce risk ALARP

Inform Directors and HSQE Consultant when control measures have been implemented

Monitor effectiveness of control measures on site

Review impact on the business management system; update affected procedures, RAMS and registers

SOP 4.6 Document Control

Process / Activity

Decision Point

Document / Cross-reference

Continue / Approve

Stop & Assess

Stop-and-assess rule for significant change

A change is treated as significant when any of the following apply: (a) it introduces a new hazard not covered by an existing risk assessment; (b) it materially alters the residual risk score in an existing assessment (one band shift or more on the AMWS 5×5 matrix); (c) it changes the competencies required to perform the work; (d) it changes a design, specification, sequence of work or material in a way that affects how the work is delivered; (e) it changes the responsibilities or authorities for any HSQE-critical decision. When a change is judged significant, the affected activity stops until the planning lane (Lane 2) has agreed revised controls and the briefing in Lane 3 has been delivered and acknowledged. Cosmetic changes, like-for-like material substitutions and minor scheduling tweaks are not significant and continue under the existing RAMS.

Management of Change

Management of Change — Process Flow

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