ISO 9001:2015 Clause 8.4 · ISO 14001:2015 Clause 8.1 · ISO 45001:2018 Clauses 8.1.4.2 & 8.1.4.3 — Control of externally provided processes, products and services; contractor and outsourcing controls
APP_22) covering every external party providing materials, plant hire, services or labour to AMWS. New suppliers are evaluated through a Pre-Qualification Questionnaire (PQQ) covering both HSQE and commercial evidence; the HSQE Consultant and the Directors review the returned PQQ together; only fully-compliant suppliers are added to the approved list with their category(s) of approved work clearly recorded. Approved suppliers must provide annual business insurance evidence, and the approved-supplier list is monitored monthly for upcoming insurance and certification expiries. Purchase orders are only issued to parties on the approved list with current insurances on file. Records of evaluations, supporting evidence and PO history are retained per SOP 4.7.APP_22); and (b) holds insurance evidence on file that is in date for the period the work will be performed. The Director (Finance & Admin) checks both gates before issuing each PO. Where a one-off urgent need arises that cannot be filled from the approved list, an emergency PQQ is run on a short-form basis (insurance + RAMS + reference check minimum) before any work is instructed; the Director (MD) signs off the deviation and the supplier is added to the list within 30 days of the urgent engagement starting. Suppliers whose insurance lapses are suspended from the list until current evidence is provided.