A M Water Services Ltd — Integrated Management System

SOP 6.3 Site HSQE Inspections & Tours

Issue 3 | 1 May 2026
Document ReferenceSOP_6.3
Issue Number3
Issue Date01/05/2026
Next Review01/05/2027
Approved ByAaron Mason, Director
Controlled ByAaron / Leanne Mason · Sean Ashton

Site HSQE Inspections & Tours

ISO 45001:2018 Clauses 9.1 & 9.1.2 · HSE HSG65 (Managing for Health and Safety) — Active monitoring through site inspections and management tours

Procedure overview
A M Water Services performs scheduled HSQE inspections and Director Site Tours as the active-monitoring half of the performance evaluation cycle (the audit programme under SOP 6.2 being the formal half). Inspections verify that planned controls described in RAMS, COSHH assessments and method statements are being implemented and remain effective in field conditions. The HSQE Consultant programmes inspection / tour frequency on a risk basis, with all levels of management expected to undertake inspections — Director Site Tours, Supervisor walk-rounds, peer-led HSQE walks. Findings are discussed with the on-site team in real time; correctable HSQE breaches are corrected during the visit where practicable; non-conformances are raised, root-caused and tracked to closure. Inspection feedback is used to re-schedule the programme and feeds SOP 6.4 Management Review and SOP 7.2 Continual Improvement. Records are retained per SOP 4.7.

Site HSQE Inspections & Tours — Process Flow

HSQE Consultant & Directors
Sean Ashton
Aaron Mason (MD)
Leanne Mason (Director)
Programme & Schedule
Programme internal HSQE inspections and Director Site Tours across all live sites
Inspection & Test Report template
Schedule inspection / tour frequency on a risk basis (higher frequency for asbestos, confined space, work-at-height, deep excavation)
HSQE inspections undertaken by all levels of management — Directors, Site Supervisor, HSQE Consultant on rotation
Inspector (Director / Supervisor / HSQE)
Aaron Mason · Jason May
Sean Ashton (rotation)
Inspect & Discuss
Perform inspection / tour; confirm evidence of compliance with relevant standard, specification, RAMS and AMWS local instructions
Discuss findings with staff on site and the Site Supervisor while still on site
Correct HSQE breach or concern while on site if practicable to do so — immediate correction beats deferred non-conformance
Findings comply with planned arrangements?
Yes
Record positive finding; sign and date inspection report
No
Raise non-conformances on the Corrective Action Log
Sign and date report outputs to confirm inspection / tour completed; communicate copies to Directors and relevant Manager
HSQE Consultant & Site Supervisor
Sean Ashton
Jason May (Supervisor)
Close NCRs & Feed Back
Identify root causes and corrective actions to be implemented
Agree time scale with the responsible person for root-cause and corrective action completion (where not already done on site)
Arrange and complete corrective action
Corrective action complete and effective?
No
Agree further corrective action and revised time scale
Yes
Close out; record effectiveness on the Corrective Action Log
Review inspection / tour programme and findings; re-schedule frequency based on performance feedback
Provide inspection / tour feedback to SOP 6.4 Management Review and SOP 7.2 Continual Improvement
Process / Activity
Decision Point
Document / Cross-reference
Conform / Close
Non-Conformance / On-site Action
Director Site Tour cadence and HSG65 active-monitoring expectation
HSE guidance HSG65 is explicit that visible senior management commitment to safety is evidenced through routine site presence, not just paperwork. AMWS implements this through a Director Site Tour cadence of monthly minimum across the live site portfolio (Aaron Mason as MD lead, supplemented by Leanne Mason and the HSQE Consultant on rotation). Tour findings are recorded on the Inspection & Test Report template, signed on the day, and uploaded to the Corrective Action Log within 24 hours. Site Supervisor walk-rounds happen weekly minimum on every live site. Peer-led HSQE walks (operative-to-operative, structured by topic) are encouraged monthly to build the worker-participation evidence required by ISO 45001 ยง5.4. The cadence flexes upward for high-risk sites (deep excavation, asbestos work, work at height over 2m, confined space). Records of every inspection — positive, neutral, or non-conformance — are retained for the project life plus 3 years per SOP 4.7; positive findings are as important as negative ones because they evidence what good looks like.