Management and Maintenance of Equipment

ISO 45001:2018 Clause 7.1 · PUWER 1998 (Provision and Use of Work Equipment Regulations) · LOLER 1998 (Lifting Operations and Lifting Equipment Regulations) — Equipment provision, inspection, maintenance and statutory examination

Procedure overview

A M Water Services manages all company-owned and hired-in work equipment, plant and power tools through a planned maintenance programme that meets the requirements of PUWER 1998 (provision and safe use), LOLER 1998 (lifting equipment statutory examination), and the relevant equipment-specific regulations (e.g. PSSR 2000 for pressure systems). Every item is registered with a unique ID on the equipment log, has a maintenance plan with scheduled frequency, and is statutorily examined where the regulation requires. Operatives perform pre-use visual inspection on every shift and report defects immediately; faulty equipment is quarantined to prevent inadvertent use; expired statutory test certificates immediately remove equipment from service. Records are retained per SOP 4.7.

Equipment Management & Maintenance — Process Flow

Site Supervisor & HSQE Consultant

Jason May
Sean Ashton

Establish maintenance plan and identify required maintenance actions; consult HSQE or external specialist if in doubt

Arrange planned maintenance at scheduled frequency

Subject to statutory examination & testing? (LOLER, PUWER, PSSR, PAT, atmospheric monitors)

Yes

Establish examination & testing arrangements per the relevant regulation; do not use after expiry of certification

Standard PUWER inspection regime — pre-use visual + planned maintenance

Continually monitor equipment issued to sites; arrange essential examination, testing and maintenance

Establish information, instruction and training needed (per SOP 4.2); provide before issue

Site Supervisor & Operatives

Jason May
Team Leaders · Operatives

Issue, Inspect & Use

Issue plant and equipment to operatives only after training is current

Operative performs visual inspection on work equipment before and during use to ensure good condition and fit for purpose

Do not use lifting equipment or accessories without an up-to-date Report of Thorough Examination on site

Operate only plant and equipment for which the operative is trained and competent

Wear PPE / RPE per the risk assessment (per SOP 8.4)

Ensure guarding is fitted to prevent exposure to dangerous parts of machinery

Do not use equipment that is faulty, damaged or otherwise unfit for use; report to Site Supervisor immediately

Quarantine faulty / damaged equipment to prevent inadvertent use

Repair / re-test or dispose; record on Equipment Log

SOP 4.7 Control of Records

Process / Activity

Decision Point

Document / Cross-reference

Continue / Compliance

Quarantine / Defer

Statutory examination intervals (LOLER / PUWER / PSSR / PAT)

Statutory examination intervals are mandated by regulation. Equipment in use beyond the certificate expiry is non-compliant and must be removed from service immediately.

Equipment category	Examination interval	Regulation / source
Lifting equipment for lifting persons (e.g. MEWP, telehandler with man-cage)	Every 6 months by competent person	LOLER 1998 reg. 9(3)(a)
Lifting accessories (slings, chains, hooks, eyebolts, spreader beams)	Every 6 months by competent person	LOLER 1998 reg. 9(3)(a)
Other lifting equipment (overhead cranes, hoists, motor vehicle lifts, hiabs)	Every 12 months by competent person	LOLER 1998 reg. 9(3)(b)
Lifting plant after exceptional circumstances (overload, modification, long out-of-use)	Examined before next use	LOLER 1998 reg. 9(3)(c)
Pressure systems (compressors, receivers, hot water boilers above 5 bar.litre)	Per Written Scheme of Examination — typically annually for steam/high-risk, 26-72 months for compressed air	PSSR 2000 reg. 9
Portable Appliance Testing (Class I tools on a low-risk site)	HSE recommended 12 months for 110V site tools; 24 months for office Class I; combine inspection + test	PUWER 1998 reg. 6 (HSG107 guidance)
Atmospheric monitors (for confined-space entry)	Pre-use bump test + manufacturer's calibration interval (typically 6 months)	Confined Spaces Regs 1997 / manufacturer
Disc cutters, breakers, vibrating tools	PUWER pre-use + planned maintenance per manufacturer; HAVS-trigger time tracked under `SOP 8.10`	PUWER 1998 reg. 5
Excavators / plant	LOLER 12 months (lifting function); PUWER planned maintenance for non-lifting elements	LOLER + PUWER 1998

Hired-in equipment: the test certificate is provided by the hire company and must be on site for the duration of the hire. AMWS does not extend coverage of its own examination certificates to hired plant.

Management and Maintenance of Equipment

Equipment Management & Maintenance — Process Flow

Related Documents