Issue 3 recorded Jason May's Fire Marshal certificate as expired since 24/07/2026, with Fire Marshal cover resting on Leanne Mason alone. Jason May's Fire Warden (Fire Marshal) Training certificate was produced at the 22/09/2026 site visit — HSQE Ltd via VitalSkills, completed 21/07/2026, valid to 21/07/2029 — together with Fire Extinguisher Awareness to 21/07/2027. Both marshals are in date, so the residual on the marshal-cover line falls from 🟡 8 to 🟢 4. Leanne Mason's certificate expires 15/11/2026 and its renewal remains the open action. The review anniversary is unchanged at 04/09/2027.
Day-to-day fire prevention and evacuation at the AMWS premises. The management arrangements — responsible-person duties, the fire risk assessment itself and the testing regime — are held in RA_HO_17 Fire Safety Management.
Northampton Office (Unit 1), including the kitchen area, and Unit 2C Stour Road.
| Hazard | Existing controls | Initial | Additional controls | Residual | ||||
|---|---|---|---|---|---|---|---|---|
| S | L | R | S | L | R | |||
| Fire starting in the Unit 1 kitchen area | Fire blanket mounted in the Unit 1 kitchen area, inspected 01/06/2026 and recorded in APP_18; domestic-scale provision only — kettle and microwave, no deep-fat frying or cooking appliances | 3 | 2 | 6 | Appliances switched off at the socket at the end of the day; the kitchen area kept clear of cardboard and packaging | 2 | 1 | 2 |
| Electrical fire from office equipment, chargers or the fixed installation | 2 x 2 kg CO2 extinguishers held across the premises and serviced annually to BS 5306 by Oxford Fire Solutions (APP_18); equipment withdrawn on fault rather than repaired in-house | 3 | 2 | 6 | No current fixed-wire inspection (EICR) certificate is held on file for either unit. Confirm the inspection status for both units and hold a copy on file (Leanne Mason, by 31/12/2026) | 2 | 1 | 2 |
| Escape route or final exit obstructed by stored materials | Both units are small and single-storey with short travel distances; escape routes and final exits checked at the monthly Onyx site visit, with any obstruction recorded on the site visit report | 4 | 2 | 8 | Escape routes and final exits added as a standing recorded item on the monthly Onyx site visit rather than an informal look | 3 | 1 | 3 |
| Fire discovered with no in-date trained Fire Marshal present | Two Fire Marshals trained and both certificates in date and on file — Jason May, Fire Warden (Fire Marshal) Training to 21/07/2029, and Leanne Mason to 15/11/2026. Jason May also holds Fire Extinguisher Awareness to 21/07/2027, and both hold Fire Safety Awareness | 4 | 2 | 8 | Rebook Leanne Mason's Fire Marshal certificate ahead of the November expiry (Leanne Mason, by 31/10/2026), tracked as the open action on CAR-2026-015 | 4 | 1 | 4 |
| Evacuation delayed because the alarm is not raised across both units | Emergency lighting is on a monthly test and annual service cycle to BS 5266 (APP_18). No addressable fire-alarm and detection panel is recorded for either unit — the premises are small single-occupancy units where a verbal alarm is workable | 3 | 2 | 6 | Confirm and record the detection and alarm arrangement for each unit in the fire risk assessment and in APP_18, so the position is evidenced rather than assumed (Sean Ashton, by 31/12/2026) | 2 | 1 | 2 |
| Fire extinguisher or fire blanket service falls overdue | Annual service by Oxford Fire Solutions to BS 5306 — 2 x CO2, 3 x 6 ltr foam and 1 fire blanket, all tracked in APP_18 with the next service due 24/09/2026 | 3 | 2 | 6 | Service booked before the 24/09/2026 due date — three weeks from the date of this assessment (Leanne Mason) | 2 | 1 | 2 |
| Deliberate ignition of waste or materials stored outside the units | Secured business estate with controlled access; waste containers not stored against the building | 3 | 1 | 3 | None — the existing arrangement is proportionate to the location and the materials held | 3 | 1 | 3 |
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.