Issue 3 recorded Jason May's Fire Marshal certificate as expired since 24/07/2026. His Fire Warden (Fire Marshal) Training certificate was produced at the 22/09/2026 site visit — HSQE Ltd via VitalSkills, completed 21/07/2026, valid to 21/07/2029. Both marshals are in date and both certificates are held on the portal, so the residual on the marshal-cover line falls from 🟡 8 to 🟢 4. Leanne Mason's certificate expires 15/11/2026 and its renewal remains the open action. No other control, score or action changed. The review anniversary is unchanged at 04/09/2027.
The management arrangements for fire safety — responsible-person duties under the Regulatory Reform (Fire Safety) Order 2005, the fire risk assessment, the testing and inspection regime, records, hot work control and evacuation practice. Day-to-day fire risk at the premises is assessed in RA_HO_06 Office Fire Safety.
Northampton Office (Unit 1), Unit 2C Stour Road, the yard, and hot work undertaken on operational sites.
| Hazard | Existing controls | Initial | Additional controls | Residual | ||||
|---|---|---|---|---|---|---|---|---|
| S | L | R | S | L | R | |||
| No current fire risk assessment held on file for either unit | Physical fire safety provision is in place and evidenced — extinguishers and fire blanket serviced annually to BS 5306 by Oxford Fire Solutions, emergency lighting on a monthly test cycle to BS 5266, two trained Fire Marshals (APP_18). The fire risk assessment itself, which the Regulatory Reform (Fire Safety) Order 2005 requires the responsible person to make and keep under review, is not held on the IMS portal. The 2026 internal audits recorded one dated March 2025 in the office "7 Workplace Safety" folder; it has not been produced and is not under document control. Either way it would now be eighteen months old with no recorded review | 4 | 2 | 8 | Confirm a current fire risk assessment is on file for each unit and within its review date, and hold it against this assessment (Sean Ashton, by 31/12/2026). This is the document an enforcing officer asks for first | 3 | 1 | 3 |
| Responsible-person duties not formally assigned | Aaron Mason carries the duty by role as Managing Director; MAN_01a Roles & Responsibilities sets out accountabilities across the IMS | 3 | 2 | 6 | Responsible-person duty under the Fire Safety Order stated explicitly in MAN_01a at its next revision, rather than being inferred from the job title (Sean Ashton, by 30/04/2027) | 2 | 1 | 2 |
| Fire Marshal cover lapses | Two Fire Marshals trained and both certificates in date and on file — Jason May to 21/07/2029, Leanne Mason to 15/11/2026. This is the same item recorded in RA_HO_06 | 4 | 2 | 8 | Rebook Leanne Mason's certificate ahead of the November expiry (Leanne Mason, by 31/10/2026), tracked on CAR-2026-015 | 4 | 1 | 4 |
| Fire testing and inspection records incomplete or held in more than one place | APP_18 records the annual extinguisher and fire blanket service (next due 24/09/2026), monthly emergency lighting tests and monthly first aid inspections, each with a named inspector | 3 | 2 | 6 | APP_18 confirmed as the single place all fire records live, so there is one place to look rather than a portal record and a separate paper log book | 2 | 1 | 2 |
| Hot work carried out without control | FORM_PTW_01 Permit to Work issued 04/05/2026 covering hot work, excavation and confined space; hot work is infrequent on AMWS jobs | 4 | 2 | 8 | FORM_PTW_01 used for the next hot work job with the close-out captured as the first reference example — an open action from internal audit IA202604 | 3 | 1 | 3 |
| Evacuation practice not extended to the yard or to a night-time scenario | Both units are small and single-storey with short travel distances; arrangements briefed to staff. Evacuation is tested annually with the fire alarm test and the time recorded — 2.5 minutes on 04/09/2025 and 2.8 minutes on 14/01/2026, both logged in APP_16 Section 4 | 2 | 2 | 4 | The annual office drill is in place and recorded. Extend the next one to cover the yard as well as the units, and record it in APP_16 in the same way (Leanne Mason, by 31/12/2026) | 2 | 1 | 2 |
| Fuels and flammables stored at the yard without adequate control | COSHH assessments held for petrol (COSHH_23) and diesel (COSHH_24); quantities kept small and stored away from ignition sources; spill kits held at the yard | 4 | 2 | 8 | Fuel storage quantity and location confirmed against the COSHH assessments as a recorded item at the monthly Onyx site visit | 3 | 1 | 3 |
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.