Risk Assessment: Office Fire Safety¶
Document Reference: RA_HO_06
Issue Date: 04/07/2025
Review Date: 04/07/2026
Assessed By: HSQE Consultant
Approved By: Aaron Mason
Task/Activity¶
Fire prevention and emergency response in office environments
Location¶
All office locations and home offices
Persons at Risk¶
- Office staff
- Visitors
- Contractors
- Neighbouring properties
Hazards and Controls¶
| Hazard | Existing Controls | S | L | R | Additional Controls | S | L | R |
|---|---|---|---|---|---|---|---|---|
| Fire outbreak | Fire risk assessment, detection systems | 4 | 1 | 🟢 4 | Enhanced detection, suppression systems | 4 | 1 | 🟢 4 |
| Smoke inhalation | Smoke alarms, evacuation routes | 4 | 1 | 🟢 4 | Additional training, refuge areas | 4 | 1 | 🟢 4 |
| Blocked escape routes | Monthly checks, clear routes policy | 4 | 1 | 🟢 4 | Quarterly drills, improved signage | 4 | 1 | 🟢 4 |
| Electrical fires | PAT testing, equipment maintenance | 3 | 2 | 🟡 6 | Thermal imaging checks, arc fault detection | 3 | 1 | 🟢 3 |
| Combustible materials | Storage procedures, housekeeping | 3 | 2 | 🟡 6 | Fire resistant cabinets, clear desk policy | 3 | 1 | 🟢 3 |
| Disabled person evacuation | PEEPs in place, trained assistants | 4 | 1 | 🟢 4 | Evacuation chairs, refuge points | 4 | 1 | 🟢 4 |
| Fire spread between areas | Fire doors, compartmentation | 4 | 1 | 🟢 4 | Door closers maintenance, seal checks | 4 | 1 | 🟢 4 |
| Arson | Security measures, CCTV | 3 | 1 | 🟢 3 | Enhanced lighting, access control | 3 | 1 | 🟢 3 |
PPE Requirements¶
- Fire wardens: High visibility vests
- Fire extinguisher training: Heat resistant gloves
Training Requirements¶
- Fire awareness training
- Fire warden training
- Evacuation procedures
- Fire extinguisher use
- Assembly point procedures
- PEEP implementation
Emergency Procedures¶
- Fire evacuation plan
- Assembly point procedures
- Roll call process
- Fire service liaison
- Business continuity activation
Monitoring¶
- Monthly alarm tests
- Quarterly evacuation drills
- Annual risk assessment review
- Fire warden competency checks
- Fire door inspections
Risk Assessment Summary¶
Risk Scoring Matrix¶
- Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
- Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
- Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)
Document Control¶
- All risk assessments reviewed annually
- Update following incidents or changes
- Approved by senior management
- Communicated to all relevant parties
Related Documents¶
- APP_07 Hazard Identification Log
- MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
- APP_12 Training Matrix
These Risk Assessments form part of A M Water Services Limited's Integrated Management System and should be read in conjunction with the IMS Manual (MAN_01) and relevant Standard Operating Procedures.