RA_HO_06 — Office Fire Safety¶
Document Information
| Field | Value |
|---|---|
| Document Reference | RA_HO_06 |
| Issue Date | 04/07/2025 |
| Next Review | 04/07/2026 |
| Assessed By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
| Classification | Controlled |
Download this risk assessment
The page below is the canonical record. The Word document is the same content as a downloadable snapshot — use it for offline copies, paper records or sign-off briefings.
Related: APP_07 Hazard Identification Log · APP_08 OHS Hazard Assessments Register
Task/Activity¶
Fire prevention and emergency response in office environments
Location¶
All office locations and home offices
Persons at Risk¶
- Office staff
- Visitors
- Contractors
- Neighbouring properties
Hazards and Controls¶
| Hazard | Existing Controls | S | L | R | Additional Controls | S | L | R |
|---|---|---|---|---|---|---|---|---|
| Fire outbreak | Fire risk assessment, detection systems | 4 | 1 | 🟢 4 | Enhanced detection, suppression systems | 4 | 1 | 🟢 4 |
| Smoke inhalation | Smoke alarms, evacuation routes | 4 | 1 | 🟢 4 | Additional training, refuge areas | 4 | 1 | 🟢 4 |
| Blocked escape routes | Monthly checks, clear routes policy | 4 | 1 | 🟢 4 | Quarterly drills, improved signage | 4 | 1 | 🟢 4 |
| Electrical fires | PAT testing, equipment maintenance | 3 | 2 | 🟡 6 | Thermal imaging checks, arc fault detection | 3 | 1 | 🟢 3 |
| Combustible materials | Storage procedures, housekeeping | 3 | 2 | 🟡 6 | Fire resistant cabinets, clear desk policy | 3 | 1 | 🟢 3 |
| Disabled person evacuation | PEEPs in place, trained assistants | 4 | 1 | 🟢 4 | Evacuation chairs, refuge points | 4 | 1 | 🟢 4 |
| Fire spread between areas | Fire doors, compartmentation | 4 | 1 | 🟢 4 | Door closers maintenance, seal checks | 4 | 1 | 🟢 4 |
| Arson | Security measures, CCTV | 3 | 1 | 🟢 3 | Enhanced lighting, access control | 3 | 1 | 🟢 3 |
PPE Requirements¶
- Fire wardens: High visibility vests
- Fire extinguisher training: Heat resistant gloves
Training Requirements¶
- Fire awareness training
- Fire warden training
- Evacuation procedures
- Fire extinguisher use
- Assembly point procedures
- PEEP implementation
Emergency Procedures¶
- Fire evacuation plan
- Assembly point procedures
- Roll call process
- Fire service liaison
- Business continuity activation
Monitoring¶
- Monthly alarm tests
- Quarterly evacuation drills
- Annual risk assessment review
- Fire warden competency checks
- Fire door inspections
Risk Assessment Summary¶
Risk Scoring Matrix¶
- Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
- Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
- Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)
Document Control¶
- All risk assessments reviewed annually
- Update following incidents or changes
- Approved by senior management
- Communicated to all relevant parties
Related Documents¶
- APP_07 Hazard Identification Log
- MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
- APP_12 Training Matrix
Risk Scoring Matrix (4 × 4)¶
- Severity (S): 1 = Negligible · 2 = Minor · 3 = Serious · 4 = Catastrophic
- Likelihood (L): 1 = Remote · 2 = Unlikely · 3 = Likely · 4 = Almost Certain
- Risk Rating (R = S × L): 🟢 Low (1-5) · 🟡 Medium (6-11) · 🔴 High (12-16)
This RA uses the same 4 × 4 matrix applied across APP_07, APP_08 and all sister RAs for auditor consistency.
How this document is approved
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.