APP_07 — Hazard Identification Log¶

Document Information

Field	Value
Document Reference	APP_07
Issue Number	3
Issue Date	1 June 2026
Next Review	1 June 2027
Controlled By	Sean Ashton (HSQE Consultant)
Approved By	Aaron Mason, Director

Master source — this page is canonical

The IMS portal is the master source for APP_07. The Excel below is a downloadable snapshot — 18 hazards (HO-01 to HO-18) on a 4×4 severity × likelihood matrix, with control hierarchy and links to RA_HO_01..18.

Download as Excel

Tip: use the floating button bottom-right to toggle wide-mode (Alt+W).

Purpose and Scope¶

This Hazard Identification Register forms part of A M Water Services Limited's Integrated Management System and supports our commitment to proactive hazard identification and risk management across all operational and administrative activities. The register aligns with requirements of ISO 45001:2018 for hazard identification and assessment of risks and opportunities.

Risk Assessment Methodology¶

Risk Matrix¶

The following matrix is used to assess the level of risk associated with identified hazards:

Likelihood → Severity ↓	Remote (1)	Unlikely (2)	Likely (3)	Almost Certain (4)
Negligible (1)	1	2	3	4
Minor (2)	2	4	6	8
Serious (3)	3	6	9	12
Catastrophic (4)	4	8	12	16

Risk Categories¶

🟢 Low Risk (1-5): Monitor and review
🟡 Medium Risk (6-11): Action required within defined timescale
🔴 High Risk (12-16): Immediate action required
⚫ Extreme Risk (16+): Stop work immediately

Hazard Register¶

Office and Home Working Hazards¶

Ref	Task/Work Area	Parties Affected	Potential Hazard	Current Controls	Severity	Likelihood	Initial Risk	Proposed Controls	Severity (After)	Likelihood (After)	Final Risk	Action Owner	Target Date	RA Ref
HO-01	Remote Workstation Setup	All Remote Staff	Musculoskeletal disorders from poor ergonomics, prolonged screen time, inadequate furniture	DSE assessment forms, ergonomic guidance, equipment provision scheme	3	2	🟡 6	Complete outstanding DSE assessments, provide ergonomic equipment vouchers, quarterly reviews	2	1	🟢 2	Line Managers	30/06/2025	RA_HO_01
HO-02	Cloud Data Management	All Staff	Data breaches, loss of confidential information, GDPR non-compliance	MFA authentication, encrypted storage, access controls, backup procedures	4	2	🟡 8	Enhanced security training, quarterly access reviews, incident response drills	4	1	🟢 4	IT Manager	15/07/2025	RA_HO_02
HO-03	Home Electrical Safety	Remote Staff	Electrical hazards from overloaded sockets, faulty equipment, inadequate setup	Home working checklist, PAT tested equipment provision	3	2	🟡 6	Annual home safety assessments, surge protector provision, electrical safety training	2	1	🟢 2	Director	31/07/2025	RA_HO_03
HO-04	Lone Working	Remote Staff, Field Workers	Inability to summon help, accidents while alone, mental health impacts, violence risks	Check-in procedures, emergency contacts, wellbeing support	3	2	🟡 6	Implement lone worker app, buddy system, enhanced mental health resources	2	1	🟢 2	Director	30/06/2025	RA_HO_04
HO-05	Cyber Security	All Staff	Phishing attacks, ransomware, data theft, system compromise, weak passwords	Firewall, antivirus, email filtering, basic training	4	2	🟡 8	Advanced threat detection, security awareness campaign, simulated phishing tests	3	1	🟢 3	IT Manager	15/07/2025	RA_HO_05

Safety Management Hazards¶

Ref	Task/Work Area	Parties Affected	Potential Hazard	Current Controls	Severity	Likelihood	Initial Risk	Proposed Controls	Severity (After)	Likelihood (After)	Final Risk	Action Owner	Target Date	RA Ref
HO-06	Office Fire Safety	Office Staff/Visitors	Fire outbreak, smoke inhalation, blocked escape routes, electrical fires	Fire risk assessment, monthly tests, clear routes, trained marshals	4	1	🟢 4	Additional fire warden training, quarterly evacuation drills	4	1	🟢 4	Director	Ongoing	RA_HO_06
HO-07	Manual Handling	All Staff	Back injuries, strains from lifting, crushing injuries, repetitive strain	Manual handling training, trolleys available, team lifting policy	3	2	🟡 6	Refresher training, mechanical aids assessment, delivery procedures	2	1	🟢 2	HSQE Consultant	31/08/2025	RA_HO_07
HO-15	PPE Management	All Operational Staff	Inadequate PPE selection, poor condition, non-compliance, incorrect use	Risk assessment based selection, inspection regime	3	2	🟡 6	PPE matrix implementation, automated tracking, behavioral safety program	2	1	🟢 2	Director	30/06/2025	RA_HO_15
HO-16	First Aid Provision	All Staff/Visitors	Inadequate coverage, expired supplies, delayed response, cross-contamination	Trained first aiders, monthly checks, emergency procedures	3	2	🟡 6	Additional first aiders, AED provision, trauma training	2	1	🟢 2	Director	31/07/2025	RA_HO_16
HO-17	Fire Safety Management	All Locations	Fire spread, inadequate warning, evacuation failure, arson, hot work risks	Comprehensive fire procedures, testing regime, trained wardens	4	1	🟢 4	Enhanced detection systems, PEEP procedures, hot work permits	4	1	🟢 4	Director	Ongoing	RA_HO_17
HO-18	Fatigue Management [NEW 2026]	All Operational Staff, Drivers, Lone Workers	Driver fatigue → RTA; cumulative fatigue from call-out rotation; HAVS-fatigue interaction; cognitive fatigue → near-miss	SOP 8.13 Driving + telematics; SOP 8.10 HAVS; SOP 8.8 Lone Working; on-call rotation logged	4	3	🔴 12	Drivers' hours weekly review; max 1-in-4 on-call; HAVS trigger cap; permit issuer at start of shift; buddy check-in for >10-hr or pre-06:00 shifts	3	1	🟢 3	Director	04/05/2026	RA_HO_18

Wellbeing and Health Hazards¶

Ref	Task/Work Area	Parties Affected	Potential Hazard	Current Controls	Severity	Likelihood	Initial Risk	Proposed Controls	Severity (After)	Likelihood (After)	Final Risk	Action Owner	Target Date	RA Ref
HO-08	Stress & Wellbeing	All Staff	Work-related stress, burnout, mental health issues, poor work-life balance	EAP service, flexible working, workload monitoring	3	3	🟡 9	Mental health first aiders, stress risk assessments, wellbeing workshops	2	2	🟢 4	Director	31/07/2025	RA_HO_08
HO-09	Confidential Data Handling	Client-facing Staff	Breach of confidentiality, WIRS data exposure, commercial sensitivity, device theft	Clear desk policy, locked storage, confidentiality agreements	3	2	🟡 6	Enhanced training, audit programme, secure disposal verification	2	1	🟢 2	All Managers	30/06/2025	RA_HO_09
HO-10	Slips, Trips & Falls	All Staff/Visitors	Wet floors, trailing cables, uneven surfaces, poor lighting, weather conditions	Regular inspections, cable management, wet floor signs, good lighting	2	2	🟢 4	Anti-slip treatments, improved cable routing, LED motion lighting	2	1	🟢 2	Director	31/08/2025	RA_HO_10
HO-11	Display Screen Equipment	All Office Staff	Eye strain, headaches, RSI, neck/back pain, static postures	DSE assessments, adjustable equipment, eye test vouchers	3	3	🟡 9	Mandatory DSE refresher training, standing desk options, break software	2	2	🟢 4	Line Managers	30/06/2025	RA_HO_11

Operational and External Hazards¶

Ref	Task/Work Area	Parties Affected	Potential Hazard	Current Controls	Severity	Likelihood	Initial Risk	Proposed Controls	Severity (After)	Likelihood (After)	Final Risk	Action Owner	Target Date	RA Ref
HO-12	Driving for Work	Travelling Staff	Road traffic accidents, fatigue, vehicle breakdown, mobile phone distraction	Driving policy, licence checks, vehicle maintenance, journey planning	3	2	🟡 6	Driver assessment scheme, fatigue management training, telematics	3	1	🟢 3	Director	30/09/2025	RA_HO_12
HO-13	Contractor Management	All Staff	Unsafe work practices, inadequate insurance, quality issues, competency gaps	Approved contractor list, method statements, insurance checks	2	2	🟢 4	Contractor portal development, performance monitoring system	2	1	🟢 2	Director	31/10/2025	RA_HO_13
HO-14	Environmental Impact	All Staff	Energy waste, poor recycling, carbon footprint, water wastage, spillages	Recycling bins, energy monitoring, LED lighting, switch-off policy	2	3	🟡 6	Solar panel feasibility, enhanced recycling programme, carbon tracking	2	2	🟢 4	Director	31/12/2025	RA_HO_14

Risk Assessment Coverage¶

Risk Assessment Reference	Title	Status	Last Review	Next Review
RA_HO_01_Remote Workstation Setup	Remote Workstation Setup	Active	04/07/2025	04/07/2026
RA_HO_02_Cloud Data Management	Cloud Data Management	Active	04/07/2025	04/07/2026
RA_HO_03_Home Electrical Safety	Home Electrical Safety	Active	04/07/2025	04/07/2026
RA_HO_04_Lone Working	Lone Working	Active	04/07/2025	04/07/2026
RA_HO_05_Cyber Security	Cyber Security	Active	04/07/2025	04/07/2026
RA_HO_06_Office Fire Safety	Office Fire Safety	Active	04/07/2025	04/07/2026
RA_HO_07_Manual Handling	Manual Handling	Active	04/07/2025	04/07/2026
RA_HO_08_Stress & Wellbeing	Stress & Wellbeing	Active	04/07/2025	04/07/2026
RA_HO_09_Confidential Data Handling	Confidential Data Handling	Active	04/07/2025	04/07/2026
RA_HO_10_Slips, Trips & Falls	Slips, Trips & Falls	Active	04/07/2025	04/07/2026
RA_HO_11_Display Screen Equipment	Display Screen Equipment	Active	04/07/2025	04/07/2026
RA_HO_12_Driving for Work	Driving for Work	Active	04/07/2025	04/07/2026
RA_HO_13_Contractor Management	Contractor Management	Active	04/07/2025	04/07/2026
RA_HO_14_Environmental Impact	Environmental Impact	Active	04/07/2025	04/07/2026
RA_HO_15_Personal Protective Equipment	Personal Protective Equipment	Active	04/07/2025	04/07/2026
RA_HO_16_First Aid Provision	First Aid Provision	Active	04/07/2025	04/07/2026
RA_HO_17_Fire Safety Management	Fire Safety Management	Active	04/07/2025	04/07/2026

Control Hierarchy¶

The following hierarchy of controls is applied in order of preference:

Elimination: Remove the hazard completely where possible
Substitution: Replace with a safer alternative
Engineering Controls: Physical barriers or modifications
Administrative Controls: Procedures, training, signage
PPE: Personal protective equipment (last resort)

Review and Monitoring¶

Review Triggers¶

Following any incident or near miss
Significant change in work practices
New legislation or guidance
Introduction of new equipment/technology
Bi-annual scheduled review (minimum)

Monitoring Methods¶

Monthly workplace inspections
Yearly DSE assessments
Incident trend analysis
PPE compliance audits
First aid provision checks
Fire safety audits

Communication and Consultation¶

This register has been developed through consultation with:

Directors (Aaron + Leanne Mason)
Site Supervisor (Jason May)
Fire Wardens
First Aiders
Mental Health First Aiders

Distribution¶

Published on company intranet
Discussed at team meetings
Included in induction training
Regular toolbox talks
Contractor briefings
Client safety meetings

Legal and Compliance Requirements¶

This register supports compliance with:

Health and Safety at Work Act 1974
Management of Health and Safety at Work Regulations 1999
Display Screen Equipment Regulations 1992
Manual Handling Operations Regulations 1992
Regulatory Reform (Fire Safety) Order 2005
Control of Substances Hazardous to Health Regulations 2002
Personal Protective Equipment at Work Regulations 1992
Health and Safety (First-Aid) Regulations 1981
Workplace (Health, Safety and Welfare) Regulations 1992
ISO 45001:2018 Clause 6.1.2 (Hazard identification and assessment)
ISO 14001:2015 (Environmental aspects)
GDPR and Data Protection Act 2018

Definitions¶

Hazard: Anything with the potential to cause harm
Risk: The likelihood that harm will occur
Control Measure: Actions taken to eliminate or reduce risk
Residual Risk: Risk remaining after control measures
ALARP: As Low As Reasonably Practicable
HSQE: Health, Safety, Quality & Environment
PPE: Personal Protective Equipment
DSE: Display Screen Equipment
PEEP: Personal Emergency Evacuation Plan
WIRS: Water Industry Registration Scheme

APP_05 Risk & Opportunity Log
APP_06 Aspect Identification Log
APP_12 Training Matrix
APP_16 Emergency Preparedness & Response Matrix
SOP 3.1 - Identification and Evaluation of Risk
Individual Risk Assessments (RA_HO_01 to RA_HO_17)
Incident Investigation Reports

Document Sign-off¶

Role	Name	Signature	Date
HSQE Consultant	Sean Ashton	Sean Ashton	04/07/2025
Managing Director	Aaron Mason	Aaron Mason	04/07/2025

This document forms part of A M Water Services Limited's Integrated Management System and should be read in conjunction with the IMS Manual (MAN_01) and relevant Standard Operating Procedures.

Audit trail¶

Date	Action	By	Details
Prior	See Document Control table above	—	Historical revisions recorded separately
24/04/2026	Rev 3 drafted	Sean Ashton, HSQE Consultant	2026 annual refresh. Standardised doc-control header. Added downloadable companion file. Cross-referenced APP_05 (Risk Register), APP_09 (COSHH), APP_10 (Legal Register) where relevant. Audit trail regularised.

How this document is approved

This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.

This document forms part of A M Water Services Limited's Integrated Management System. Paper copies are uncontrolled when printed.

Local controlled copy

Word version of this controlled document (for offline / paper records):

Download APP_07 (.docx)

The page above is the master source — the Word doc is a snapshot for offline use.