APP_24 — Document Control Register¶
Document Information
| Field | Value |
|---|---|
| Document Reference | APP_24 |
| Issue Number | 1 |
| Issue Date | 16 June 2026 |
| Next Review | 16 June 2027 |
| Controlled By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
Master source — this register is canonical
The interactive register below is the single master list of every controlled document and form across the IMS portal, the Van Packs portal and the AMWS Forms portal. The document rows are generated directly from the live document-control band on each page, so they cannot drift from what is published. The Excel is the same data as a downloadable snapshot.
Download APPL_24 (.xlsx) Open register full-screen
Related: APP_20 Internal Audits Programme · APP_21 Non-Conformance Register · MAN_01 IMS Manual
1. Purpose¶
This register is the single master list of controlled documents and forms maintained by A M Water Services Limited across the IMS portal, the Van Packs portal and the AMWS Forms portal. It is the operational output of ISO 9001 / 14001 / 45001 Clause 7.5 — Documented Information, providing one place where the auditor, the Directors and the HSQE Consultant can confirm, for every controlled item: its reference, current issue number, issue date, next review date and approver.
2. Scope¶
The register covers every controlled document with a live document-control band — manuals, policies, SOPs, appendices, risk assessments, method statements and COSHH assessments — together with the management-system forms. Document review status is derived from each item's Next Review date; forms carry a two-year validity from their issue date. Forms that are referenced across the system but not yet created are shown as To create / Proposed so the gap is visible to the auditor rather than hidden. Records (supplier annual reviews, monthly HSQE bulletins, management-review minutes) and Van Pack policy field-copies are excluded — each controlled item appears once, against its master.
3. Register¶
Use the controls to search, filter by portal (IMS · Van Packs · Forms) or category, sort any column, or click a status chip. Each reference links to the live controlled page, PDF or digital form. Export the current view to CSV for offline evidence, or open the register full-screen using the button above.
Audit trail¶
| Issue | Date | Approved By | Summary |
|---|---|---|---|
| 1 | 16/06/2026 | Aaron Mason, Director | Initial issue. New appendix establishing a single master Document Control Register, auto-generated from the live document-control band on every IMS and Van Packs page and merged with the 52-item management-system forms register. 260 controlled items at issue (208 documents + 52 forms). Forms carry a two-year validity from issue; 8 legacy 2024 Van Pack form PDFs flagged for re-issue onto the digital platform; 17 referenced forms flagged as still to create. Records and Van Pack policy field-copies excluded by design. |
This document forms part of A M Water Services Limited's Integrated Management System. Paper copies are uncontrolled when printed.
How this document is approved
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.