RA_HO_12 — Driving for Work¶
Document Information
| Field | Value |
|---|---|
| Document Reference | RA_HO_12 |
| Issue Date | 04/07/2025 |
| Next Review | 04/07/2026 |
| Assessed By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
| Classification | Controlled |
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Related: APP_07 Hazard Identification Log · APP_08 OHS Hazard Assessments Register
Task/Activity¶
Driving vehicles for business purposes
Location¶
Public roads, client sites, company premises
Persons at Risk¶
- Drivers
- Passengers
- Other road users
- Pedestrians
Hazards and Controls¶
| Hazard | Existing Controls | S | L | R | Additional Controls | S | L | R |
|---|---|---|---|---|---|---|---|---|
| Road traffic accidents | Driving policy, licence checks | 3 | 2 | 🟡 6 | Driver assessment scheme, telematics | 3 | 1 | 🟢 3 |
| Driver fatigue | Journey planning, rest breaks | 3 | 2 | 🟡 6 | Fatigue management training, overnight stays | 3 | 1 | 🟢 3 |
| Vehicle breakdown | Maintenance schedule, breakdown cover | 2 | 2 | 🟢 4 | Pre-use checks, vehicle tracking | 2 | 1 | 🟢 2 |
| Adverse weather | Weather monitoring, flexible travel | 3 | 2 | 🟡 6 | Winter driving training, emergency kits | 3 | 1 | 🟢 3 |
| Mobile phone distraction | Hands-free policy, disciplinary action | 3 | 2 | 🟡 6 | Phone blocking technology, safe stop procedure | 3 | 1 | 🟢 3 |
| Medical fitness issues | Health declarations, eyesight checks | 3 | 1 | 🟢 3 | Regular health screening, medication review | 3 | 1 | 🟢 3 |
| Aggressive drivers | De-escalation training, reporting | 3 | 2 | 🟡 6 | Dash cameras, incident protocols | 3 | 1 | 🟢 3 |
| Loading/unloading | Manual handling training, PPE | 2 | 2 | 🟢 4 | Loading aids, designated areas | 2 | 1 | 🟢 2 |
PPE Requirements¶
- High visibility vest
- Safety footwear (site visits)
- Weather appropriate clothing
Training Requirements¶
- Defensive driving
- Vehicle checks
- Incident reporting
- Journey planning
- Emergency procedures
- First aid awareness
Emergency Procedures¶
- Accident response protocol
- Breakdown procedures
- Emergency contact list
- Insurance procedures
- Vehicle recovery
- Medical emergency response
Monitoring¶
- Licence checks (6-monthly)
- Vehicle inspections
- Incident analysis
- Fuel/mileage tracking
- Insurance claims
- Driver hours
Risk Assessment Summary¶
Risk Scoring Matrix¶
- Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
- Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
- Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)
Document Control¶
- All risk assessments reviewed annually
- Update following incidents or changes
- Approved by senior management
- Communicated to all relevant parties
Related Documents¶
- APP_07 Hazard Identification Log
- MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
- APP_12 Training Matrix
Risk Scoring Matrix (4 × 4)¶
- Severity (S): 1 = Negligible · 2 = Minor · 3 = Serious · 4 = Catastrophic
- Likelihood (L): 1 = Remote · 2 = Unlikely · 3 = Likely · 4 = Almost Certain
- Risk Rating (R = S × L): 🟢 Low (1-5) · 🟡 Medium (6-11) · 🔴 High (12-16)
This RA uses the same 4 × 4 matrix applied across APP_07, APP_08 and all sister RAs for auditor consistency.
How this document is approved
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.