RA_HO_01 — Remote Workstation Setup¶
Document Information
| Field | Value |
|---|---|
| Document Reference | RA_HO_01 |
| Issue Date | 04/07/2025 |
| Next Review | 04/07/2026 |
| Assessed By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
| Classification | Controlled |
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Related: APP_07 Hazard Identification Log · APP_08 OHS Hazard Assessments Register
Task/Activity¶
Setting up and working from remote/home office workstations
Location¶
Home offices and remote working locations
Persons at Risk¶
- All remote staff
- Family members sharing workspace
Hazards and Controls¶
| Hazard | Existing Controls | S | L | R | Additional Controls | S | L | R |
|---|---|---|---|---|---|---|---|---|
| Musculoskeletal disorders from poor ergonomics | DSE assessment forms, ergonomic guidance, equipment provision scheme | 3 | 2 | 🟡 6 | Complete outstanding DSE assessments, provide ergonomic equipment vouchers, quarterly reviews | 2 | 1 | 🟢 2 |
| Prolonged screen time causing eye strain | Regular breaks advised, eye test vouchers | 2 | 3 | 🟡 6 | Mandatory break reminders, screen filters provided | 2 | 2 | 🟢 4 |
| Inadequate furniture | Basic equipment provided | 3 | 2 | 🟡 6 | Ergonomic chair and desk options, setup allowance | 2 | 1 | 🟢 2 |
| Poor workspace ventilation | Guidance on workspace setup | 2 | 2 | 🟢 4 | Ventilation assessment checklist, fan provision | 2 | 1 | 🟢 2 |
| Insufficient workspace causing clutter | Home working policy guidance | 2 | 3 | 🟡 6 | Minimum space requirements, storage solutions | 2 | 2 | 🟢 4 |
| Isolation from colleagues | Regular team meetings, chat systems | 3 | 3 | 🟡 9 | Mandatory weekly check-ins, virtual coffee breaks | 2 | 2 | 🟢 4 |
| Work-life balance issues | Flexible working policy | 3 | 3 | 🟡 9 | Right to disconnect policy, time management training | 2 | 2 | 🟢 4 |
PPE Requirements¶
- None specific (ergonomic equipment as required)
Training Requirements¶
- DSE awareness training
- Workstation setup guidance
- Ergonomic best practices
- Mental health awareness
- Time management skills
Emergency Procedures¶
- First aid guidance for musculoskeletal issues
- Occupational health referral process
- Line manager reporting
- Wellbeing support access
Monitoring¶
- Yearly DSE self-assessments
- Annual ergonomic reviews
- Incident tracking
Risk Assessment Summary¶
Risk Scoring Matrix¶
- Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
- Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
- Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)
Document Control¶
- All risk assessments reviewed annually
- Update following incidents or changes
- Approved by senior management
- Communicated to all relevant parties
Related Documents¶
- APP_07 Hazard Identification Log
- MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
- APP_12 Training Matrix
Risk Scoring Matrix (4 × 4)¶
- Severity (S): 1 = Negligible · 2 = Minor · 3 = Serious · 4 = Catastrophic
- Likelihood (L): 1 = Remote · 2 = Unlikely · 3 = Likely · 4 = Almost Certain
- Risk Rating (R = S × L): 🟢 Low (1-5) · 🟡 Medium (6-11) · 🔴 High (12-16)
This RA uses the same 4 × 4 matrix applied across APP_07, APP_08 and all sister RAs for auditor consistency.
How this document is approved
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.