Risk Assessment: Remote Workstation Setup¶

Document Reference: RA_HO_01
Issue Date: 04/07/2025
Review Date: 04/07/2026
Assessed By: HSQE Consultant Approved By: Aaron Mason

Task/Activity¶

Setting up and working from remote/home office workstations

Location¶

Home offices and remote working locations

Persons at Risk¶

All remote staff
Family members sharing workspace

Hazards and Controls¶

Hazard	Existing Controls	S	L	R	Additional Controls	S	L	R
Musculoskeletal disorders from poor ergonomics	DSE assessment forms, ergonomic guidance, equipment provision scheme	3	2	🟡 6	Complete outstanding DSE assessments, provide ergonomic equipment vouchers, quarterly reviews	2	1	🟢 2
Prolonged screen time causing eye strain	Regular breaks advised, eye test vouchers	2	3	🟡 6	Mandatory break reminders, screen filters provided	2	2	🟢 4
Inadequate furniture	Basic equipment provided	3	2	🟡 6	Ergonomic chair and desk options, setup allowance	2	1	🟢 2
Poor workspace ventilation	Guidance on workspace setup	2	2	🟢 4	Ventilation assessment checklist, fan provision	2	1	🟢 2
Insufficient workspace causing clutter	Home working policy guidance	2	3	🟡 6	Minimum space requirements, storage solutions	2	2	🟢 4
Isolation from colleagues	Regular team meetings, chat systems	3	3	🟡 9	Mandatory weekly check-ins, virtual coffee breaks	2	2	🟢 4
Work-life balance issues	Flexible working policy	3	3	🟡 9	Right to disconnect policy, time management training	2	2	🟢 4

PPE Requirements¶

None specific (ergonomic equipment as required)

Training Requirements¶

DSE awareness training
Workstation setup guidance
Ergonomic best practices
Mental health awareness
Time management skills

Emergency Procedures¶

First aid guidance for musculoskeletal issues
Occupational health referral process
Line manager reporting
Wellbeing support access

Monitoring¶

Yearly DSE self-assessments
Annual ergonomic reviews
Incident tracking

Risk Assessment Summary¶

Risk Scoring Matrix¶

Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)

Document Control¶

All risk assessments reviewed annually
Update following incidents or changes
Approved by senior management
Communicated to all relevant parties

APP_07 Hazard Identification Log
MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
APP_12 Training Matrix

These Risk Assessments form part of A M Water Services Limited's Integrated Management System and should be read in conjunction with the IMS Manual (MAN_01) and relevant Standard Operating Procedures.