Internal Audit Report¶
Audit Identification: IA202607
Area: Environmental Management
Audit Date: 8th May 2026
Auditor: Sean Ashton (HSQE Consultant, Onyx Operations)
Date Completed: 8th May 2026
Findings: 0 Non-conformities, 1 Observation
Scope: ISO 14001:2015 Specific Requirements
Document Number: FORM_INTAR001 Rev 1 ID 01/09/2025
Builds on prior audit: IA202507 (25/09/2025) — 0 NC, 2 OBS
Executive Summary¶
This audit re-examined Environmental Management one year on from IA202507. The 2025–26 cycle has materially strengthened environmental evidence:
- CAR-2025-010 (fuel monitoring telematics) — partially closed. Telematics is in place across the fleet; weekly Aaron-Mason review of drivers' hours captures fuel-relevant operational data. Systematic fuel-card trend analysis remains light-touch and is being addressed through the 2025 Carbon Baseline (data request issued to Leanne 04/05/2026; baseline drafted by 30/06/2026).
- CAR-2025-011 (environmental emergency drill records) — partially closed. APP_16 Emergency Preparedness & Response Matrix and APP_18 Emergency Equipment Log refreshed to Rev 3; spill kit procedure on file in audit folder. Formal scenario-based drill schedule not yet operational — rolled forward as IA202607 OBS-01.
Material environmental wins this cycle: APP_06 Aspect 1 (vehicle/plant emissions) and Aspect 9 (energy use) reframed 04/05/2026 from unilateral 2040 net-zero / 5% annual reduction to the customer-aligned (Anglian / Severn Trent PR24) measure-and-report framing. The Sustainability Note 2025 and Recycling Initiatives note both issued 04/05/2026 as audit-readiness evidence.
Year-on-year follow-up — IA202507 outcomes¶
| 2025 ref | 2025 finding (summary) | Status in 2026 audit |
|---|---|---|
| OBS-07-01 / CAR-2025-010 | Fuel monitoring trend analysis — telematics + manual fuel-card data | Partially closed. Telematics in place; weekly review by Aaron Mason. Systematic trend analysis being addressed via 2025 Carbon Baseline (in train, due 30/06/2026). |
| OBS-07-02 / CAR-2025-011 | Environmental emergency drill records lacking scenario detail | Partially closed. APP_16 + APP_18 refreshed; spill-kit procedure on file. Formal scenario schedule rolled forward as IA202607 OBS-01. |
Introduction¶
This audit examined ISO 14001-specific environmental management requirements one year on from IA202507. Particular focus on the simplified Aspect 1 + Aspect 9 framing (post-04/05/2026) and the in-train Carbon Baseline.
Aims & Objectives¶
- Confirm closure or progress on IA202507 OBS-07-01 and OBS-07-02
- Verify APP_06 Aspects register currency and the simplification rationale
- Assess the Carbon Baseline data-collection plan and timeline
- Review Recycling Initiatives note + Sustainability Note 2025 against B2.10 / B2.11 evidence requirements
- Confirm zero reportable spills 2025–26 against APP_11 KPI E1
Audit Method¶
- Document Review: APP_06 Aspect Identification Log Rev 3 (with 04/05/2026 simplification entries on Aspects 1 + 9), APP_15 Life-cycle Analysis Rev 3, POL_HSQE_10 Environmental Policy Rev 3, SOP 9.1 Aspects & Impacts Rev 3 HTML, SOP 9.2 Wildlife & Plants Rev 3 HTML, SOP 9.3 Land & Water Rev 3 HTML, SOP 9.4 Management of Waste Rev 3 HTML, SOP 9.5 Hazardous Waste Rev 3 HTML, SOP 9.6 Office Environment Rev 3 HTML, Recycling Initiatives note (new 04/05/2026), Sustainability Note 2025 (new 04/05/2026), APP_22 Accident Statistics (zero environmental incidents), APP_11 E1 / E2 / E3.
- Interviews Conducted: Director (Aaron Mason — APP_11 E3 owner), Site Supervisor (Jason May — APP_11 E2 owner), HSQE Consultant.
- Observations: Spill kits in van packs (sample); waste segregation in yard; APP_19 SAR-2026 review for environmental-relevant suppliers (waste carriers, scrap merchants, aggregates).
- Sampling: 3 most-recent waste transfer notes (filed by Leanne); APP_22 environmental-incident column for 2025–26 (zero); 5 fuel-card monthly statements.
Non-conformities¶
No non-conformities identified.
Observations¶
| Ref | Finding | Clause | Priority | Ref |
|---|---|---|---|---|
| OBS-01 | Environmental emergency drill schedule (rolled forward from CAR-2025-011). APP_16 Emergency Preparedness & Response Matrix and SOP 5.4 are clear; spill kits are in van packs and in date. What's missing is a formal scenario-based drill calendar — fuel spill on highway, hydraulic leak at depth, contaminated ground discovery during excavation. Annual exercise with documented lessons would close this. | 8.2 (ISO 14001) | Medium | CAR-2026-008 |
Corrective Action Summary¶
CAR-2026-008 — Owner: Sean Ashton (HSQE Consultant) + Jason May (Site Supervisor). Target close: 30/09/2026. One environmental emergency drill before September Management Review; outcomes captured into APP_16 / APP_21.
Conclusions¶
Environmental management has matured significantly:
Areas Meeting Requirements (sustained from IA202507):
- APP_06 Aspects register continues to operate with 14 aspects + significance scoring
- APP_10 Legal & Compliance Register continues to capture environmental obligations (8 environmental items)
- Zero reportable environmental incidents 2025–26 (APP_11 E1 sustained)
- Waste-diversion rate >80% sustained (APP_11 E2)
- Waste Carrier Licence in date to 12/08/2028
- Spill kits in van packs; bunded fuel storage at yard
New strengths since IA202507:
- APP_06 Aspect 1 + 9 simplification (04/05/2026) — customer-aligned net-zero rather than unilateral 2040 target. Honest small-business position more audit-defensible than over-stated commitment.
- Recycling Initiatives note — 10 streams documented with carriers, evidence trail, 2026–27 improvement plan.
- Sustainability Note 2025 — 1-pager covering waste, fleet, community, PR24 alignment. Pairs with the carbon baseline (in train).
- Six rebuilt Section 9 SOPs (9.1–9.6 in HTML format) — consistent named-role labelling, regulatory thresholds embedded (Hazardous Waste Regs 2005 reg 49 3-year retention, EPA 1990 s.34 Duty of Care, etc.).
- 2025 Carbon Baseline in train — data request to Leanne issued 04/05/2026; baseline drafted by 30/06/2026 to populate the simplified APP_11 E3.
Recommendations¶
- Close CAR-2026-008 by holding one environmental emergency drill before the September 2026 MR.
- Land the 2025 Carbon Baseline by 30/06/2026 — feeds into the September MR as the first quantified E3 data point.
- Continue tracking zero reportable spills as a KPI E1 sustained achievement.
Feedback & Acknowledgments¶
Full cooperation. The simplification of E3 / Aspect 1 / Aspect 9 was a substantive 2026 improvement; the audit benefited from being able to read the rationale directly in the change-log entries.
Audit Report Prepared By¶
| Name | Position | Signature | Date |
|---|---|---|---|
| Sean Ashton | HSQE Consultant | S. Ashton | 08/05/2026 |
| Aaron Mason | Director | A. Mason | 08/05/2026 |
Corrective Action Close Out¶
CAR-2026-008 — open. Target close 30/09/2026.