Management Review¶
Document Information
| Field | Value |
|---|---|
| Procedure | SOP 6.4 Management Review |
| Cycle | Annual (September) + interim as substantive change warrants |
| Form | FORM_MR_001 — Management Review Agenda & Minutes |
| Controlled By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
This section is the controlled archive of AMWS Management Review records, structured by year. Each review is minuted on FORM_MR_001, with the Clause 9.3.2 inputs and the Clause 9.3.3 outputs recorded in one document.
Review history¶
| Year | Review | Date | Type | Issue | Status |
|---|---|---|---|---|---|
| 2026 | Management Review — October 2026 (interim) | 05/10/2026 | Interim | 1 | Issued 05/10/2026 |
| 2026 | Management Review — September 2026 | 22/09/2026 | Annual | 1 | Issued 29/09/2026 |
| 2026 | Management Review — May 2026 (interim) | 13/05/2026 | Interim | 4 | Issued |
| 2025 | Management Review — September 2025 | 27/09/2025 | Annual | 3 | Archived |
Inputs held for the next review¶
Document-control decisions taken between formal reviews are recorded here as they arise, and are tabled as Clause 9.3.2 inputs at the next Management Review. Presentation changes and corrections of error are applied as soft revisions and are not listed.
| Dated | Document | Decision |
|---|---|---|
| 05/10/2026 | APP_01 Interested Parties | Ofwat withdrawn (C&IP-003). AMWS works as a contractor to the water companies and holds no appointment as a regulated undertaker, so Ofwat's requirements reach AMWS through client contract conditions, which are already held at C&IP-001. |
| 05/10/2026 | APP_07 Open Actions | Register scope confirmed as legal and standards-required items only. Seven discretionary entries removed; the arrangements they described are held in the documents that own them. |
| 05/10/2026 | APP_10 Legal Register | Fourteen entries reclassified from dated action to review note, each being a statement of the arrangement in place rather than work outstanding. Thirteen dated actions remain. |
| 05/10/2026 | APP_23 Forms Register | Withdrawn. Its twelve forms were already listed in APP_24 at the same issue and date, and the forms-control sections now sit in APP_24. |
| 05/10/2026 | CAR-2026-011 Right-to-Work sweep | Closed. PROC_R2W_01 requires the annual sweep and APP_12 records its result, so the recurrence is carried by the procedure rather than by a corrective action report. |
| 05/10/2026 | CAR-2026-012 Plant QR coding | Closed, not proceeding. Plant identification and its inspection, calibration and maintenance records are held in the Kit & Equipment Log and the calibration records. QR tagging is not required by any clause, legal duty or client condition. |
| 05/10/2026 | CAR-2026-013 Training modules | Closed. The need is delivered by TBT_PROG_01, and every competence requirement on APP_12 has a delivery route behind it, so no separate modular training product is being scoped. |
| 05/10/2026 | CAR-2026-016 and CAR-2026-017 | Classification reviewed and both withdrawn. Each was raised against a matter identified and corrected within the same review cycle — a records lag where the onboarding itself was complete and evidenced, and the introduction of the business forms portal at forms.amwaterservices.co.uk, brought under document control in APP_24. In neither case was a requirement left unfulfilled, so neither met the definition of a nonconformity. APP_21 carries one nonconformity, CAR-2026-015. The September 2026 record stands as issued; this entry records the later review of its classification. |
Recorded by S. Ashton, for and on behalf of Aaron Mason, Director, under delegated authority.
Cadence¶
- Annual Management Review — September each year, paired with the surveillance audit cycle and the year-end financial close. Strategic-level review.
- Interim Management Review — convened when substantive IMS change warrants leadership sign-off (e.g. a major rebuild, a new external audit window). Captures position at the time so the annual review can focus on year-on-year trend.
- Continuous-compliance model — the standing weekly Director / HSQE compliance call + monthly Onyx site visit are the substantive review forums between formal MRs. The annual MR provides strategic confirmation, not the gating event.
How this section is structured¶
docs/audits/management-review/
├── index.md ← this page
├── 2025/
│ └── management-review-september-2025.md
└── 2026/
├── management-review-may-2026-interim.md
├── management-review-september-2026-record.md ← annual record, issued 29/09/2026
└── management-review-october-2026-interim.md ← interim record, issued 05/10/2026
Historical MRs are retained verbatim — never edited after issue — so the strategic-decision trail runs unbroken year on year.
How this section is approved
Management Review records are reviewed and approved by the Directors (Aaron Mason + Leanne Mason) at the meeting itself; the HSQE Consultant (Sean Ashton, Onyx Operations) prepares the agenda and minutes. Once issued, MR records are archived and not amended — substantive change is captured in the next MR.