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First Aid Policy

Purpose

We are committed to providing immediate and effective first aid treatment to anyone who suffers injury or becomes ill at our premises or while working on our sites. This policy ensures we meet our legal duty of care and protect the wellbeing of everyone who works with us.

Scope

This policy applies to all employees, directors, contractors, and visitors to A M Water Services Ltd premises and sites, including water main excavation sites and grab operations.

This policy ensures compliance with the Health and Safety (First-Aid) Regulations 1981 and supporting HSE guidance on first aid provision in the workplace.

Regulation 3(1) requires the employer to make an assessment of first aid needs appropriate to the circumstances of the workplace. That assessment is a documented output, not an assumption, and is tracked in APP_10.

Policy Statement

We provide first aid equipment at all locations where our people work — HSE 20-person kits at both premises, a burns kit, and a kit in every fleet vehicle, all inspected at least quarterly and recorded in APP_18. Leanne Mason and Jason May both hold the Highfield Level 3 Award in Emergency First Aid at Work and are the named first aiders for the premises, with certificates on file to 16/06/2029 and 29/11/2028 respectively. Certification dates and the renewal position are recorded in RA_HO_16 and in the legal register at APP_10 L59.

Our first aid provision includes properly stocked first aid kits in every company vehicle, at our workshop, and in the office. These are checked at least quarterly at our headquarters and weekly on sites by trained supervisors. We ensure equipment remains in good condition and within expiry dates, replacing items as needed. Given the nature of our work around excavations and heavy machinery, our kits include supplies appropriate for treating cuts, burns, eye injuries from dust or debris, and manual handling injuries.

When working as subcontractors, we coordinate with principal contractors before starting any project to understand overall site first aid arrangements and ensure adequate coverage. This collaboration helps us provide seamless emergency response regardless of the working environment. We also maintain relationships with Safety and Training Services (Hereford) Ltd and other approved organizations to deliver high-quality first aid training and refresher courses.

Implementation

First aiders are clearly identified through notices displayed at our premises and named in the health and safety documentation provided to clients and subcontractors. Training records are maintained to track certification dates and plan refresher training ahead of expiry.

First aid provision is set at HSE 20-person scale against the headcount, with kits at both premises and in the fleet. The Regulation 3(1) needs assessment is tracked at APP_10 L59.

Responsibilities

Directors have overall responsibility for ensuring adequate first aid provision across all company activities. Site supervisors implement first aid procedures, maintain equipment, and coordinate with emergency services when required. All employees must report injuries immediately, cooperate with first aid treatment, and help maintain a safe environment for emergency response.

Review

This policy will be reviewed annually by the Directors to ensure it remains effective and continues to provide appropriate emergency medical response capabilities across all our operations.

Signed:

Aaron Mason Director A M Water Services Ltd 1st July 2026

Where this policy is implemented

This block is portal navigation, not part of the policy. The policy wording and the Word controlled copy below are unchanged. It links the policy to the procedures that deliver it and the records that evidence it.

Local controlled copy

Word version of this controlled document (for offline / paper records):

Download POL_HSQE_14 (.docx)

The page above and the Word copy are the same policy. The Word copy carries the AMWS letterhead and the Director’s signature and is the signed original, so where the two ever differ on the approval date or the issue, the Word copy governs and the page is corrected to it.

Document control

Document Reference POL_HSQE_14
Revision 5
Issue Date 1st July 2026
Next Review 1st July 2027
Status Uncontrolled when printed