RA_HO_11 — Display Screen Equipment¶
Document Information
| Field | Value |
|---|---|
| Document Reference | RA_HO_11 |
| Issue Date | 04/07/2025 |
| Next Review | 04/07/2026 |
| Assessed By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
| Classification | Controlled |
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Related: APP_07 Hazard Identification Log · APP_08 OHS Hazard Assessments Register
Task/Activity¶
Use of display screen equipment for work activities
Location¶
All office and home office locations
Persons at Risk¶
- All office staff
- Remote workers
- Hot desk users
Hazards and Controls¶
| Hazard | Existing Controls | S | L | R | Additional Controls | S | L | R |
|---|---|---|---|---|---|---|---|---|
| Eye strain | DSE assessments, eye test vouchers | 3 | 3 | 🟡 9 | Break software, screen filters | 2 | 2 | 🟢 4 |
| Headaches | Adjustable equipment, lighting guidance | 3 | 3 | 🟡 9 | Enhanced lighting, monitor upgrades | 2 | 2 | 🟢 4 |
| RSI (Repetitive Strain Injury) | Ergonomic equipment, training | 3 | 3 | 🟡 9 | Voice recognition software, ergonomic mice | 2 | 2 | 🟢 4 |
| Neck/back pain | Adjustable chairs, monitor stands | 3 | 3 | 🟡 9 | Standing desk options, posture training | 2 | 2 | 🟢 4 |
| Screen glare | Positioning guidance, blinds | 2 | 3 | 🟡 6 | Anti-glare screens, desk repositioning | 2 | 1 | 🟢 2 |
| Static postures | Break reminders, stretching guides | 3 | 3 | 🟡 9 | Movement prompts, dynamic workstations | 2 | 2 | 🟢 4 |
| Laptop-specific issues | External peripherals available | 3 | 3 | 🟡 9 | Docking stations, mandatory accessories | 2 | 2 | 🟢 4 |
| Psychological stress | Workload management, support | 3 | 2 | 🟡 6 | Software training, technical support | 2 | 2 | 🟢 4 |
PPE Requirements¶
- Computer glasses (if prescribed)
- Wrist supports (if recommended)
- Document holders
- Footrests
Training Requirements¶
- DSE awareness training
- Workstation setup
- Micro-break importance
- Posture awareness
- Software shortcuts
- Eye care
Emergency Procedures¶
- Occupational health referral
- Reasonable adjustments process
- Access to Work scheme
- Physiotherapy support
- Equipment replacement
Monitoring¶
- Annual DSE assessments
- Sickness absence tracking
- Equipment effectiveness
- Training compliance
- User feedback
- Ergonomic reviews
Risk Assessment Summary¶
Risk Scoring Matrix¶
- Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
- Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
- Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)
Document Control¶
- All risk assessments reviewed annually
- Update following incidents or changes
- Approved by senior management
- Communicated to all relevant parties
Related Documents¶
- APP_07 Hazard Identification Log
- MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
- APP_12 Training Matrix
Risk Scoring Matrix (4 × 4)¶
- Severity (S): 1 = Negligible · 2 = Minor · 3 = Serious · 4 = Catastrophic
- Likelihood (L): 1 = Remote · 2 = Unlikely · 3 = Likely · 4 = Almost Certain
- Risk Rating (R = S × L): 🟢 Low (1-5) · 🟡 Medium (6-11) · 🔴 High (12-16)
This RA uses the same 4 × 4 matrix applied across APP_07, APP_08 and all sister RAs for auditor consistency.
How this document is approved
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.