Risk Assessment: Display Screen Equipment¶

Document Reference: RA_HO_11
Issue Date: 04/07/2025
Review Date: 04/07/2026
Assessed By: HSQE Consultant Approved By: Aaron Mason

Task/Activity¶

Use of display screen equipment for work activities

Location¶

All office and home office locations

Persons at Risk¶

All office staff
Remote workers
Hot desk users

Hazards and Controls¶

Hazard	Existing Controls	S	L	R	Additional Controls	S	L	R
Eye strain	DSE assessments, eye test vouchers	3	3	🟡 9	Break software, screen filters	2	2	🟢 4
Headaches	Adjustable equipment, lighting guidance	3	3	🟡 9	Enhanced lighting, monitor upgrades	2	2	🟢 4
RSI (Repetitive Strain Injury)	Ergonomic equipment, training	3	3	🟡 9	Voice recognition software, ergonomic mice	2	2	🟢 4
Neck/back pain	Adjustable chairs, monitor stands	3	3	🟡 9	Standing desk options, posture training	2	2	🟢 4
Screen glare	Positioning guidance, blinds	2	3	🟡 6	Anti-glare screens, desk repositioning	2	1	🟢 2
Static postures	Break reminders, stretching guides	3	3	🟡 9	Movement prompts, dynamic workstations	2	2	🟢 4
Laptop-specific issues	External peripherals available	3	3	🟡 9	Docking stations, mandatory accessories	2	2	🟢 4
Psychological stress	Workload management, support	3	2	🟡 6	Software training, technical support	2	2	🟢 4

PPE Requirements¶

Computer glasses (if prescribed)
Wrist supports (if recommended)
Document holders
Footrests

Training Requirements¶

DSE awareness training
Workstation setup
Micro-break importance
Posture awareness
Software shortcuts
Eye care

Emergency Procedures¶

Occupational health referral
Reasonable adjustments process
Access to Work scheme
Physiotherapy support
Equipment replacement

Monitoring¶

Annual DSE assessments
Sickness absence tracking
Equipment effectiveness
Training compliance
User feedback
Ergonomic reviews

Risk Assessment Summary¶

Risk Scoring Matrix¶

Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)

Document Control¶

All risk assessments reviewed annually
Update following incidents or changes
Approved by senior management
Communicated to all relevant parties

APP_07 Hazard Identification Log
MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
APP_12 Training Matrix

These Risk Assessments form part of A M Water Services Limited's Integrated Management System and should be read in conjunction with the IMS Manual (MAN_01) and relevant Standard Operating Procedures.