Resources¶
The working documents that sit between the policies and the day job — the procedures that say how something is actually done, the job descriptions that say who does it, the forms that capture it, and the records that prove it happened.
| Framework Details | |
|---|---|
| Controlled procedures | 3 (PROC_R2W_01, PROC_ONBOARDING_01, IPP001 / RP001) |
| Job descriptions | 6 (JD001–JD006) |
| Forms | 79, listed in APP_24 |
| Controlled By | Leanne Mason (Director) · Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
Where the master record lives
A procedure page on this portal is the controlled description of how the process runs. The completed records it produces — signed acknowledgements, right-to-work documents, personnel files — are held in the AMWS office and, for competency, in ComplianceTrack.
That split is deliberate: the portal holds how the system works, and the office holds the evidence that it ran. Each page names its own master record.
Procedures¶
| Reference | Procedure | Description |
|---|---|---|
| PROC_R2W_01 | Right-to-Work Procedure | Verifying every worker's right to work in the UK before they start — the practical steps behind POL_HSQE_17 |
| PROC_ONBOARDING_01 | Onboarding Process | The end-to-end workflow for new starters and sub-contractors — which form is completed in what order, who submits it and who receives it |
| IPP001 | Induction Process Procedure | What a new starter is taken through on day one, and the checklist that records it |
| RP001 | Recruitment Procedure | What happens before induction — vacancy, offer, and the information collected from an accepted candidate |
Roles and job descriptions¶
| Reference | Document | Description |
|---|---|---|
| — | Job Description Register | Every role, its holder and the job description that covers it. JD005 and JD006 issued at Revision 1 on 28/09/2026 |
| — | Training and Competence | How competence is defined, evidenced and kept in date across the roles |
Forms¶
Forms live in three places, all listed in APP_24 — Document Control Register:
| Location | What it holds |
|---|---|
| forms.amwaterservices.co.uk | The twelve interactive operational forms — timesheets, van checks, site audits, PPE, PUWER, hand-arm vibration |
| amwaterservicesforms.onyxforms.uk | The onboarding chain, PoWRA, health surveillance, plant checks and the H&S Culture Survey |
| Van Packs | Printed blanks issued in vehicle packs |
Where a digital form exists it is the issued version — see APP_24, One form, one version.
Forms held on this portal¶
| Reference | Form | Description |
|---|---|---|
| FORM_PTW_01 | Permit to Work | Single permit covering excavation, hot work and confined space entry |
| FORM_WCC_01 | Weekly Compliance Call | Standing agenda and capture record for the weekly Director / HSQE call |
| FORM_EVAC_01 | Evacuation Drill Field Sheet | One page filled in on the clipboard during a drill: times, headcount, the eleven checks and what they found. Typed into HS_FM_20 afterwards, which is the record |
| FORM_FA_02 | First Aid: What To Do | Double-sided A5 card kept with the first aid kit. The safety check, when to call 999, and the few things that change an outcome before the ambulance arrives |
| FORM_FA_01 | Burns: What To Do | Double-sided A5 card kept with the burns kit. When to call 999, heat burns, chemical burns and who to call |
Records¶
| Reference | Record | Description |
|---|---|---|
| HSE-BR-001 | Staff Acknowledgement Record | Who has read and accepted the policy set, and when |
| HSE-BR-002 | IMS Acknowledgement Record — Management & Admin | The six elements of the system office-based staff work to, initialled individually. One sheet per person |