RA_HO_13 — Contractor Management¶
Document Information
| Field | Value |
|---|---|
| Document Reference | RA_HO_13 |
| Issue Date | 04/07/2025 |
| Next Review | 04/07/2026 |
| Assessed By | Sean Ashton (HSQE Consultant) |
| Approved By | Aaron Mason, Director |
| Classification | Controlled |
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Related: APP_07 Hazard Identification Log · APP_08 OHS Hazard Assessments Register
Task/Activity¶
Management and supervision of contractors
Location¶
All company and client sites
Persons at Risk¶
- Contractors
- Company staff
- Site visitors
- Public
Hazards and Controls¶
| Hazard | Existing Controls | S | L | R | Additional Controls | S | L | R |
|---|---|---|---|---|---|---|---|---|
| Unsafe work practices | Approved contractor list, method statements | 2 | 2 | 🟢 4 | Contractor portal, competency verification | 2 | 1 | 🟢 2 |
| Inadequate insurance | Insurance checks, minimum requirements | 2 | 2 | 🟢 4 | Annual reviews, claims history checks | 2 | 1 | 🟢 2 |
| Quality issues | Work inspections, sign-off procedures | 2 | 2 | 🟢 4 | Performance monitoring system, KPIs | 2 | 1 | 🟢 2 |
| Communication failures | Site inductions, point of contact | 2 | 2 | 🟢 4 | Contractor handbook, regular meetings | 2 | 1 | 🟢 2 |
| Competency gaps | Qualification checks, references | 3 | 2 | 🟡 6 | Skills matrix, training verification | 2 | 1 | 🟢 2 |
| Interface risks | Coordination meetings, permits | 3 | 2 | 🟡 6 | Simultaneous operations procedure | 2 | 1 | 🟢 2 |
| Emergency response | Briefings, contact details | 3 | 2 | 🟡 6 | Joint drills, integrated procedures | 2 | 1 | 🟢 2 |
| Non-compliance | Supervision, enforcement | 2 | 2 | 🟢 4 | Performance bonds, regular audits | 2 | 1 | 🟢 2 |
PPE Requirements¶
- As per site requirements
- Visitor PPE provision
Training Requirements¶
- Contractor management
- CDM regulations
- Permit systems
- Site supervision
- Performance management
- Legal requirements
Emergency Procedures¶
- Contractor incident response
- Work stop authority
- Investigation procedures
- Insurance claims
- Contract termination
- Escalation process
Monitoring¶
- Contractor audits
- Performance reviews
- Incident statistics
- Compliance checks
- Feedback systems
- Permit compliance
Risk Assessment Summary¶
Risk Scoring Matrix¶
- Severity (S): 1=Negligible, 2=Minor, 3=Serious, 4=Catastrophic
- Likelihood (L): 1=Remote, 2=Unlikely, 3=Likely, 4=Almost Certain
- Risk Rating: 🟢 Low (1-5), 🟡 Medium (6-11), 🔴 High (12-16)
Document Control¶
- All risk assessments reviewed annually
- Update following incidents or changes
- Approved by senior management
- Communicated to all relevant parties
Related Documents¶
- APP_07 Hazard Identification Log
- MAN01_INTEGRATED MANAGEMENT SYSTEM (IMS) MANUAL
- APP_12 Training Matrix
Risk Scoring Matrix (4 × 4)¶
- Severity (S): 1 = Negligible · 2 = Minor · 3 = Serious · 4 = Catastrophic
- Likelihood (L): 1 = Remote · 2 = Unlikely · 3 = Likely · 4 = Almost Certain
- Risk Rating (R = S × L): 🟢 Low (1-5) · 🟡 Medium (6-11) · 🔴 High (12-16)
This RA uses the same 4 × 4 matrix applied across APP_07, APP_08 and all sister RAs for auditor consistency.
How this document is approved
This document is maintained under AMWS's continuous-compliance model. Substantive revisions are reviewed and signed off by the Directors at the standing weekly Director / HSQE compliance call (Sean Ashton, Onyx + Leanne Mason). Currency, cross-references and minor edits are checked at the monthly Onyx site visit. The annual Management Review (September) provides the strategic-level confirmation. Compliance is therefore continuous, not gated on a single annual meeting.