IAF-2025-003 — Stores Racking
IMPROVEMENT ACTIVITY FORM 3: STORES RACKING COMPLIANCE¶
Reference Number: IAF-2025-003
Date: 22/11/2024 (Updated: 14/10/2025)
Improvement Activity Project Title: Stores Racking Safety Enhancement
Improvement Methodology: Continuous Improvement & Preventive Action
Change Agent: Leanne Mason (Director)
Team Members: Aaron Mason, Jason (Operations Supervisor), Health & Safety Team, Stores Personnel
Issue/Problem Statement:¶
Alcumus audit (19-22 November 2024) identified Observation OBS1: "Small racking seen in use and not overloaded at the time of visit, however it might benefit to record the SWL and conduct regular inspections." This observation highlighted an opportunity to enhance our racking safety management through implementation of Safe Working Load (SWL) marking and formal inspection regime.
Goal/Target Statement:¶
Implement comprehensive racking safety management system including SWL marking on all racking, monthly documented inspections conducted personally by Onyx Operations, and full compliance with HSE HSG76 requirements.
Business Case & Possible Benefits:¶
- Proactive safety management preventing potential incidents
- Enhanced compliance with PUWER and HSE guidelines
- Protection of inventory and equipment
- Demonstration of continuous improvement for ISO 45001
- Improved storage efficiency through load awareness
- Director-level commitment to safety through personal inspections
Cost/Benefits of Implementation:¶
- Cost: £450 (SWL signage, visual management, inspection documentation)
- Time: Completed within 3 months of audit
- Benefits: Zero racking incidents, regulatory compliance, enhanced safety culture, audit-ready documentation
Action Plan¶
| Action | Responsibility | Deadline | Budget | Status |
|---|---|---|---|---|
| Review Alcumus audit observation | Leanne Mason | 22/11/2024 | - | ✅ Complete |
| Assess current racking load capacity | Leanne Mason | 30/11/2024 | - | ✅ Complete |
| Calculate and verify SWL for all racking | Leanne Mason | 15/12/2024 | - | ✅ Complete |
| Implement visual management system | Leanne Mason | 31/01/2025 | £250 | ✅ Complete |
| Install SWL signage on all racking | Leanne Mason | 31/01/2025 | £200 | ✅ Complete |
| Develop monthly inspection checklist | Leanne Mason | 31/01/2025 | - | ✅ Complete |
| Conduct monthly personal inspections | Leanne Mason | Monthly | - | ✅ Ongoing |
| Maintain inspection records in digital IMS | Leanne Mason | Monthly | - | ✅ Ongoing |
| Close observation with Alcumus | Leanne Mason | Pending at SV1 | - |
Improvement Programme Start Date: 22/11/2024
Target Finish Date: SV1 Audit
Target Review Date: Monthly ongoing
Overall Responsibility: Leanne Mason
Next Review Date: Monthly (next due 01/11/2025)
Approved By:
Leanne Mason, Director
Date: 14/10/2025
Document Control:
Issue 1 | Date: 14/10/2025
Next Review: As required based on project progress
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